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Name of author Rick Baker, P.Eng.

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Expect emails will get you into unexpected trouble

by Rick Baker
On Dec 20, 2013

No doubt about it. Emails can get us into trouble...even when we don't intend that outcome.

In the old days, say 20 or 30 years ago, we did not send emails. When we wanted to communicate in writing we wrote letters or memos or notes. I suppose those written communications generated some unexpected troubles for us. But, I do not recall hearing or seeing anyone misinterpret the intent of my messages. Certainly, in the old days, it was rare to witness situations where people received notes and illustrated a surprising/unexpected reaction. For example - I do not recall people showing me notes, explaining how troubled they were, and later discovering the intent of the note was misunderstood. Situations like that were not commonplace.

To be clear...in those old days, from time to time, people got really angry when I sent them notes. But, I was not surprised to observe those reactions because they were consistent with the intent behind my notes. [I am not saying this with pride...just stating a cold, hard fact of my communication history.] Similarly, I was annoyed or angered by notes I received and the annoyance or anger was justified [or, at least, not surprising] because the senders knew the notes' contents had the potential to generate that sort of reaction.

Nowadays, it is common to see or hear about people receiving emails and being 'put off' then, later, discovering the sender had no intent to generate such reaction. In fact, the sender is surprised to find the message was misunderstood and off-putting. Or, perhaps you observe an increasing number of situations like this: someone shows you an email and says, "Isn't this outrageous", then you look at the email and see little evidence of anything outrageous. 

I find myself in that sort of situation regularly. 

Why?

Here are some thoughts...

  • People are receiving much more written communication now...perhaps, an information overload [maybe even Future Shock] is causing people to be less open-minded than they were a generation ago. Perhaps less-open minds are breeding intolerance or some other aspect of negativity that is injuring communication.
  • Many people take shortcuts when they write email. For example, many people do not use an upper-case letters when they type the first letters of people's names. Perhaps, this informality deprives the reader of the pleasure of seeing his or her name properly written and that triggers an annoyance, an annoyance which escalates.
  • More people are sending written messages now than ever before. Perhaps, the nuances of clarity have been lost in the masses
  • Of course, we know many people are deluding themselves into believing they are too busy. This causes them to do whatever they can to cut corners. So corners of communication are cut. Perhaps In Search of Brevity is an effectiveness-sacrificing attempt at efficiency.
The good news is we have identified the problem.

We can foresee the annoyed-by-email situations.

We can expect our emails will get us into unexpected troubles. So, we can troubleshoot. We can check our emails before we press the SEND button. And, we can take a little extra time to improve our email communications so they cause less unexpected trouble.

We can improve communication and annoy fewer people.

We can enjoy more effective communication.

 

Thought Tweet #895

by Rick Baker
On Dec 20, 2013

Thought Tweet #895 Climb out of a rut & step into the groove.

 

The Thinking Behind The Tweet

Wherever you are you are making a stance and making a statement.

Might as well not make your statements from a rut.

Better to take your stances and make your statements while in the groove.

 

Note to self: Anyone can complain about his or her situation and many do...regularly. Picture them. They are up to their armpits in ruts. Probably, somewhere deep down in those ruts they'd rather be in the groove. Don't just look at them groping frantically and bumping off the walls of their ruts. Extend a hand. Maybe you can help them out.

Tags:

Attitude: Creating Positive Attitude | Thought Tweets

Thought Tweet #894

by Rick Baker
On Dec 19, 2013

Thought Tweet #894 Talk about communication gaps...when you gaze into the communication abyss it screams back at you.

 

The Thinking Behind The Tweet

The biggest problem in business continues to be communication gaps...which continue to broaden & deepen and, far too often, are ignored or set aside for another day.

Improvement of Communication begins with the leader.

Yes, Nietzsche gazed into the abyss and it returned the favour. Gaze into Communication at your business. Does it scream in discomfort at you? What do you plan to do about that?

As the saying goes...If not today, WHEN? If not you, WHO?

Tags:

Communication: Improving Communication | Thought Tweets

From Business Tasks to Organized Business

by Rick Baker
On Dec 18, 2013

Premise: It is better to think about business as a package of understandable & definable Tasks.

Premise: All Tasks can be defined and someone, sometime ought to get that done.

Premise: When we build business Task by Task we uncover numerous opportunities to apply the 80/20 Rule.,,,i.e., that's Zero-based business.

Premise: Zero-based businesses are to business what Zero-based budgets are to budgets and, at least once in a while both need to be done.

Premise: When we understand Processes in terms of their constituent Tasks we actually understand Processes...and can innovate and improve them.

Premise: When we understand Processes & their Tasks we can communicate better...and that's efficient and effective.

 

Here are some seek-simple steps...

 

 

 

 

Thought Tweet #893

by Rick Baker
On Dec 18, 2013

Thought Tweet #893 Why did Evolution deny human ears the privilege of showing us when they are actually operating?

 

The Thinking Behind The Tweet

Our eyes fare better.

Even our mouths, which cause us so much trouble, fare better.

This helps us understand why dogs are Mans' Best Friend. 

Tags:

Beyond Business | Communication: Improving Communication | Humour | Thought Tweets

Thought Tweet #892

by Rick Baker
On Dec 17, 2013

Thought Tweet #892 Machiavelli taught: What you acquire with difficulty you retain with ease...and vice-versa.

 

The Thinking Behind The Tweet

So, in the big picture, struggle is a good and necessary thing. Struggle, in its very nature, contains obstacles and problems. 

It is true - opportunity does ride on the wings of adversity.

So, sustainability too rides on the wings of adversity. 

Tags:

Solutions & Opportunities | Thought Tweets | Wisdom: Surviving the Test of Time

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