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Name of author Rick Baker, P.Eng.

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For Fully-Productive Meetings

by Rick Baker
On Oct 20, 2010
From time to time it is good to check out expert advice for holding productive meetings.
 
Expert advice reminds us of the importance of controlling the meeting process and helps us set better meeting guidelines….this is about clarifying what you mean by Good Habits for Meetings.
 
To maximize meeting results, here’s what Brian Tracy recommends in his book, ‘Time Power”
 
7 Ways to Make Meetings More Efficient
  1. Is the meeting necessary, if not then don't have it. Consider alternatives to holding a meeting. Who should attend? - Only invite those people. And ask - is it necessary for me to attend?
  2. Have a written agenda for the meeting. Write out the purpose of the meeting. Send the agenda to participants at least 24 hours ahead.
  3. Start and stop on time. Don't wait for latecomers. Perhaps, lock the door from the inside so latecomers can not get in…this helps them develop self-discipline.
  4. Cover important items first. That way you ensure they get done.
  5. Summarize each conclusion.
  6. Assign specific responsibility for next action steps. Include deadlines for their completion.
  7. Send out meeting minutes shortly after the meeting.  This will confirm what action will be taken, who agreed to be responsible for taking that action, and when that action will be completed.
Footnote:

More Suggestions for Compelling Presentations

by Rick Baker
On Oct 14, 2010
From ‘How To Talk So People Listen’, by Sonya Hamlin
 
The number-one guidelines for planning and presenting Business Communications:
  • Audiences need to visualize your ideas to bring clarity, interest, and credibility to them.
  • You must be challenging, interesting, surprising, alive, energized, and original to get and hold the audience’s attention today.
  • You need to involve your audience and interact with them to keep them with you.
Sonya Hamlin’s advice meshes well with that of Philip Theibert and the advice of the Heath brothers, Chip & Dan.
 
So, from now on, every time I create a new presentation I will refer to the following 3 Thought Posts:
And, at least once a quarter, I will revisit the compilation of advice from Dale Carnegie, Peter Urs Bender, and Stephanie Palmer contained in Compelling Presentations.
 
Footnote:
 
Why improve your public speaking skills?
 
Brian Tracy provides lots of good reasons…
  • You will attract the attention of people who can help you
  • New doors will open for you
  • You will feel more confident
  • You will increase your self-esteem
  • You will be given opportunities to use your developing skills at higher and higher levels

Tags:

Communication: Improving Communication | Influencing

Sticky SUCCESs

by Rick Baker
On Sep 28, 2010
There is no need to read on if the following apply to you:
  • You had to put in a new set of phones and a new set of internet lines to handle your recent avalanche of new Client business.
  • When you give instructions to your staff you are always surprised by how quickly the instructions are understood and followed to the letter.
OK, for those who face challenges like the ones I face…
 
Chip Heath and Dan Heath provide advice on how to improve the way we communicate our ideas.
 
http://www.madetostick.com a link to their book – ‘Made to Stick’
 
For the Heath brothers, communications succeed when they are Sticky.
 
Sticky messages = messages that are understandable, memorable, and effective in changing thought or behaviour
 
The Heath brothers provide a summary to help us remember their advice…
 
The Heath brothers’ Six Principles of Sticky communications:  SUCCESs
 
Simple: Sticky messages contain a core message, which is shared with an audience in a compact package
 
Unexpected: Sticky messages contain an unexpected element, which surprises the audience, makes them pay attention, holds their attention, and sustains their interest
 
Concrete: Sticky messages contain concrete details, not abstract concepts. This helps the audience understand and remember the message. And it allows people to bridge the gaps between their thinking.
 
Credible: Sticky messages cause people to agree and help people believe. Experts provide external credibility. Convincing details help the audience experience internal credibility.
 
Emotional: Sticky messages make people care. They appeal to us as individuals: they appeal to self-interest and they appeal to sense of identity.
 
Story: Sticky messages contain stories, which tell people how to act and give people the energy to act. Sticky messages inspire.
 
Whether we are leading, managing, supervising, marketing, selling, or working to persuade co-workers we can use the Sticky SUCCESs Checklist to test and improve our communications. [Sticky SUCCESs Checklist]
 
Footnote:
  1. We should use the Heath brothers’ Sticky SUCCESs Checklist as a filter when we consider marketing of Value Propositions [VALPRO] and Differential Advantages [DA]…i.e., this checklist is a very helpful guide to better TARMARVALPRODA communications.

Tags:

Communication: Improving Communication | Marketing | Sales

Sales Tweet #52

by Rick Baker
On Sep 28, 2010
Sales Tweet #52 Don't strangle your sales calls…stop choking your Clients with facts, figures, graphs, and analytics.
 
The Thinking Behind the Sales Tweet
When you mention numbers you will cause your Client to think about numbers. The Client's mind, a Buyer's mind, will call up the tools a Buyer uses to analyse numbers. Unless performed with care and skill, that will take you farther away from closing a sale…not closer.

Tags:

Communication: Improving Communication | Sales | Thought Tweets

The Art of Questioning #2

by Rick Baker
On Sep 21, 2010
The Art of Questioning #2 is about sales people using questions to uncover Client needs.
 
This blog is inspired by Neil Rackham, the author of SPIN Selling.
 
For the sales process, Rackham defines the purpose of questions: to uncover Clients’ implied needs and to develop them into specific needs.
 
Rackham talks about 2 types of questions:
  • Uncovering Questions which ask buyers about their problems or implied needs
  • Developing Questions which took those implied needs and, somehow, developed them into explicit needs
Rackham toured with sales people from multi-national companies and he found:
Uncovering Questions were more strongly linked to success in smaller sales

There are several types of Uncovering Questions, the main categories being:
  • Situation Questions: designed to find facts about the Client’s existing situation
    • the more Situation Questions the higher the likelihood of a failed sales call
    • Situation Questions are overused by inexperienced sales people
  • Problem Questions: designed to learn about Clients’ problems, difficulties, or dissatisfactions
    • Problem Questions happen more when sales calls are successful
    • Experienced sales people ask more Problem Questions
Developing Questions were more important and more strongly linked to success than Uncovering Questions
When it comes to sales people presenting questions to Probable Clients, here's a sample of our recommendations:
  • Consider each of your Target Markets and its Value Proposition
  • Consider the Ideal Client Profile for each Target Market
  • Design Questions to help discover whether or not the Probable Client fits the Ideal Client Profile:
    • Spend a lot of time planning these Designed Questions
    • Design supplementary questions, at least 2 layers of them
    • Be consistent when you ask the questions
    • Observe the results and score 'success' or 'failure'
    • Where your Client relationships are very strong...ask for Clients’ help as you hone and improve your questions and your delivery of your questions
Footnote:
Compare Rackham’s ideas with those of Bruno Gideon: The Art of Questioning #1.

Sales Tweet #46

by Rick Baker
On Sep 20, 2010
Sales Tweet #46 When you simply listen with an open mind...what are your Clients saying about your competition?
 
The Thinking Behind the Sales Tweet
The main point is - Listen. Don’t make comments about your competition. And 'overrule' yourself if you are tempted to ask leading questions. When your Client brings up your competition it means something. Your challenge is to determine what it means. You can prepare for this inevitable situation by planning the questions you will ask your Client after your Client raises the topic of your competition. When you design those questions, design them carefully. [Search the word "question" at the Activestor website for more about this topic...here's a link www.activestor.ca ]

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