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Name of author Rick Baker, P.Eng.

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Task-multiing beats up on Multi-tasking

by Rick Baker
On Sep 7, 2013

I've been asked, "What's your definition of multi-tasking and task-multiing?"

Here's how I have answered... 

First - the way I use them, both words refer to processes/actions done by people's brains [not machines].

  • Multi-tasking is doing [or trying to do] a number of different tasks at one time.
  • Task-multiing is doing one thing so well it can either be repeated for profit or used to accomplish more than one goal...or both.

And, there is more...

People do not multi-task well...if not all people then at least the vast majority of people do not multi-task well. When we multi-task our brains slice time & thought and actions up into small pieces to meet the requirements of multiple tasks. When brains do that they must repeatedly shift our attention.

When we multi-task we focus, initiate, stop, shift, re-focus, re-initiate, etc. For a number of reasons, people's brains have trouble doing that.

Another factor: when we are multi-tasking, much of the time we are doing things that are a waste of time. By 'waste of time' I mean things that do not take us toward our goals. By Spirited definition, those things are Bad Habits. The distraction caused by multi-tasking increases the likelihood of doing waste-of-time things.

While we are wasting our time on excessive [multi-tasking] things or struggling with multi-tasking in general, we are not concentrating on activity that can be repeated for profit or can be used to serve multiple purposes. i.e., Many people's brains are too busy [because of their] multi-tasking to perform task-multiing. As a result, multi-tasking people miss many opportunities.

Opportunities are found by people who are able to focus and concentrate the energies in their minds...[and let that focus and concentration fully escape...but that's a topic for another day].

Many brains are neuronally challenged to the point they are over-loaded...in other words - too busy. The people who own those brains are, in reality, too busy for constructive work. What's worse, even more people think they are too busy - these people are mixing I'm-too-busy thoughts with bits and pieces and fragments of multi-tasking thoughts. Now, that's a sure-fired way to waste brain energy and accomplish little.

That's why I say task-multiing is better than multi-tasking.

[It’s also explains why successful people have more time…but, that’s another Thought Post.]

***

"The neural circuits devoted to scanning, skimming and multi-tasking are expanding and strengthening while those used for reaping and thinking deeply with sustained concentration are weakening or eroding."

Clifford Nass, Stanford University

Thought Tweet #819

by Rick Baker
On Sep 5, 2013

Thought Tweet #819 Errors only become long-term limiting when we choose to give them that power.


The Thinking Behind The Tweet

We cannot practice what we don't know how: we cannot teach what we don't know how.

But, do not expect your teachers will be masters: knowing how and doing are 2 different things.

Mastery of task is rare; even the most skilled make errors; errors define near-term limits, however, the limits do not have to be long-term limiting.

Errors only become long-term limiting when we choose to give them that power.

 

Tags:

Attitude: Creating Positive Attitude | Solutions & Opportunities | Thought Tweets

P=2S+O and the 4 Hierarchies of Delegation

by Rick Baker
On Sep 3, 2013

The 4 Hierarchies of Delegation

When you assign responsibility and expect accountability you can give your subordinate one of the following 4 instructions:

  1. Investigate, report facts back to me, and I will make a decision on what you need to do.
  2. Investigate, give me alternative actions, with pluses and minuses of each, and give me your recommendation on the best option...then I will decide what you need to do.
  3. Think it through then activate your plan and advise me of what you did.
  4. Think it through then activate your plan and there is no need to inform me.
These progressive steps for delegation of decision-making authority can be summarized as:
  1. Think, let me know, & I will decide
  2. Think, recommend, & I will decide
  3. Think, take action, keep me informed.
  4. Think, take action, no need to inform me.
These steps can be used to help people learn how to handle responsibility and authority.
 
These steps can be used to build trust between bosses and their subordinates.
 
These steps can be used to help people learn...and develop Decision-Making knowledge and skill.

***

Subordinates should be accountable for their performance of delegated tasks.  This can be achieved by:

  • Evaluating performance based upon subordinates staying within authority boundaries.
  • Measuring performance based upon achieved results.
  • Scheduling update meetings with the subordinates. 
  • Listening to subordinates and coaching about action adjustments.

 ***

To be successful subordinates must be given the following structure:

  • A detailed job description
  • A written system to be followed
  • Training, coaching, & mentoring
  • Goals that can be measured
  • Goals that are achievable
  • Guidelines and standards of performance
  • Timeline schedules to be followed
  • Authority to act (Levels of authority should be pre-assigned...see above example of 4 Hierarchies)
  • Rewards for performance of actions and results

 

 

 

3 Ideas for Repairing Damaged Relationships

by Rick Baker
On Jul 26, 2013

When it comes to repairing damaged relationships, three simple tools provide a great deal of value.

Here's an introduction to the 3 tools...

 

Tool #1 - from Eric Berne's work in the 1950's - 'Transactional Analysis'

 

 

People communicate 3 ways: Parent, Adult, Child. When you communicate with people, especially when situations are challenging, choose the Adult approach. Otherwise, you run the risk of Parent-Child communications or worse still Child-Child communications, both of which are not productive in business.

 

Tool #2 - from Patterson, MacMillan, Grenny & Switzler's recent work - 'Crucial Conversations'

 

'Crucial Conversations' happen when people disagree, emotions are charged, and the stakes are high. When approaching such conversations it is important to decide, up-front, the specific problem you wish to address. Is it a problem of dysfunctional Content? Is the problem a repeated Pattern of poor behaviour? Is the problem relationship damaging behaviour? Decide which problem form is to be addressed and limit your conversation to that single problem.

 

Tool #3 - from Mark Weber - Interests, Rights, & Power [see Thought Post]

 

When we have disputes with people we have the ability to focus on Interests [the things we want], Rights [the things we are entitled to], or Power [the Rights we can enforce]. When resolving a dispute, we do better when we focus on Interests. 

 

Of course, much more can be said about all 3 of these concepts/tools. However, there is much to be gained by keeping it simple by considering the 3 pictures and the 3 pieces of advice:

  1. Think and talk like an Adult, not like a Parent or a Child.
  2. Test the nature of the dispute: is it a behaviour Content problem, a repeated Pattern of behaviour problem, or a Relationship problem. Pick only one of these types and stick to discussing the problem in that way.
  3. Recognize that people have Interests and thoughts about Rights and Power. To resolve disputes, focus on Interests and avoid arguments that escalate into Rights and Power territory.

Thought Tweet #786.5

by Rick Baker
On Jul 22, 2013

Thought Tweet #786.5 When you solve a problem at your workplace check to see if the solution could help your clients' businesses.

 

The Thinking Behind The Tweet

...and your suppliers' businesses...and your allies' businesses.

Spread good solutions. Spread better and best practices.

Challenge your leadership team to understand what it means to be best-in-class or better. 

Be bold. Be confident your thinking is creating top-quality solutions. Share your solutions and be open to feedback that helps you improve on your solutions. Share your solutions with business peers...exchange ideas and improvements.

Tags:

Sales | Solutions & Opportunities | Thought Tweets

Thought Tweet #785.5

by Rick Baker
On Jul 19, 2013

Thought Tweet #785.5 Make sure your business solutions are less complicated than your problems.

 

The Thinking Behind The Tweet

If you cannot get your people to do what needs to be done, you are not alone. And, perhaps you are not in good company. Or, perhaps you need some straightforward help.

Do not buy into the current trend of thinking that claim solutions need to be complex. That's untested...unproven smoke-and-mirrors opinion.

Copyright © 2012. W.F.C (Rick) Baker. All Rights Reserved.